PowerPoint/Google Slides

Alignment

Quality Matters

• 8.1 T Course navigation is logical, consistent, efficient, and intuitive.
• 8.2 C The course design facilitates readability.
• 8.3 C The course provides accessible text and images in files, documents, LMS pages, and web pages to meet the needs of diverse learners.
• 8.4 C The course provides alternative means of access to multimedia content in formats that meet the needs of diverse learners.
• 8.5 T Course multimedia facilitates ease of use.

WCAG

• WCAG 2.0 1.1 Text Alternatives
• WCAG 2.0 1.3 Adaptable
• WCAG 2.0 1.4 Distinguishable
• WCAG 2.0 2.1 Keyboard Accessible
• WCAG 2.0 2.2 Enough Time
• WCAG 2.0 2.3 Seizures
• WCAG 2.0 2.4 Navigable
• WCAG 2.0 3.1 Readable
• WCAG 2.0 3.2 Predictable

1. The document and each slide have a unique title. (QM 8.3 C, 8.5 T, WCAG1.4, 2.4)
2. Reading order is logical. (QM 8.1T, 8.2 C, 8.5 T, WCAG 1.3 & 1.4)
3. The content is easy to read and accessible. (QM 8.2C, 8.3 C; WCAG 1.3 &1.4)
4. Avoid automatic transitions. (WCAG 2.2)
5. Use caution when applying animated objects.(QM 8.5 T, WCAG 2.3 & 3.1)
6. Check accessibility using the built-in tool. (All selected standards)

Requirement 1

The document and each slide have a unique title.

• Make sure to title the file and each slide. How to add a title to a slide:
  • How to add a title to Google Slides
  • How to add a title to PPT Slides
• Use a pre-existing slide layout to build a slide if possible and applicable.

Requirement 2

Reading order is logical.

• Check the reading order of all objects and text elements of the slide. The assistive technology will read the first element of the reading order first.
  • Follow this path to change the reading order in Google Slides: Extensions>Grackle Slides>Slide Structure
  • How to change the reading order in PowerPoint slides
• Use a pre-existing slide layout to build a slide whenever possible and applicable.

Requirement 3

The content is easy to read and accessible.

• Use a larger font size for text and apply enough white space for good readability. Use a simpler layout.
• The contrast between text and background has at least a 4.5:1 ratio.
  • Use WebAIM Contrast Checker
• Color is not used to deliver meaning.
• Alt texts are meaningful to the context of the slide content.
• Hyperlink text is meaningful.
• If there is an audio track, include captions and/or transcript.

Requirement 4

Avoid automatic transitions.

• There are users who will need more time to understand the structure and read content.

Requirement 5

Use caution when applying animated objects.

• Avoid animations at all unless the presentation is a live presentation. [1]
• Do not contain anything that flashes more than three times in any one-second period.
• If you must use an animated object such as a GIF,
  • set it to stop in 5 seconds, or
  • provide a way to stop it manually, or
  • provide a way to skip the animation.

Note: It is known that the file with animations causes issues with assistive technologies. In addition, it may pose difficulty for some users to comprehend the slide show fully and can be distracting to some users.

Requirement 6

Check accessibility using the built-in tool.

• Use the built-in accessibility checker to check the accessibility and correct any issues before publishing.

1. For Google Slides:
2. Select “extensions”
3. Select “Grackle”
4. Select “Launch” and then “Accessibility Check”

• For PowerPoint:

1. Select “Review”
2. Select “Check Accessibility”

• Style Guide: Keyboard Controls